Supplier invoices checked and ready to post, without the typing.
When a supplier invoice arrives, we read it, match it to the purchase order and the delivery, and prepare it in your accounting system. Overcharges and duplicates are flagged, so your finance team only looks at the differences before approving.
What is it costing you?
Change the numbers to yours.
“About supplier invoices arrive a month, and each takes about minutes to key in and match to the order.”
If checking an invoice we matched takes about minutes instead,
Each invoice is read, matched to the order and the delivery, and prepared in your accounting, with any difference flagged for your team.
Your numbers, plain arithmetic: invoices, times the minutes saved on each. 15 minutes to key in and match one is a starting point, and we assume checking a matched one takes 2; change both to yours.
How it runs
We collect every invoice
From your invoices inbox and the folders where suppliers' invoices land.
We read it
The supplier, invoice number, lines, VAT, due date and bank details, in the layouts and languages your suppliers use.
We match it to the order and the delivery
Quantities and prices against the purchase order and what was received.
We check what usually goes wrong
Duplicates, price or quantity differences, VAT, and bank details that changed since the last invoice.
Your finance team approves
The bill with its matches and any difference highlighted. Approve, correct or send it back to the supplier.
It is posted and filed
Created in your accounting system with the invoice attached, ready for payment.
Outlook
SharePoint
Xero
QuickBooksAI reads invoices across layouts and languages. Matching quantities, prices and VAT is exact arithmetic against your orders, and a changed bank account always goes to a person.
Accounts · Strevlin Packaging · Monday 09:10Invoice INV-30318
- Matched toPO 7710 and delivery 8841
- Lines12, all received
- Line 4: 2,000 boxes invoiced, 1,800 deliveredNeeds you
- VATChecked
- Due14 December
Questions
Which accounting systems do you work with?
Most of the common ones. Connecting yours is part of the setup, and we confirm how on the call.
Does it pay our suppliers?
No. It prepares invoices for payment; paying stays with your team.
What about invoices without a purchase order?
They go to the person you choose, read and coded the way that supplier's invoices usually are.
Other jobs we handle
Common in wholesale and distribution, manufacturing and construction and field services.
Stripe
Excel
Business Central
Salesforce
Zoho CRM
GmailStart with a free 30-minute call.
Tell us which job you would hand over first. We'll tell you whether it's a fit and what it would take.