Orders from email to your ERP, without the retyping.
When a purchase order arrives as a PDF or an email, we read it, check it against the customer, the agreed prices and your stock, and prepare the sales order in your ERP, with the customer's confirmation ready to send.
What is it costing you?
Change the numbers to yours.
“About orders a month arrive by email, and each takes about minutes to enter in our ERP.”
If checking an order we prepared takes about minutes instead,
Each order is read and prepared in your ERP, with any difference from the price or the stock flagged. Your team checks it and confirms.
Your numbers, plain arithmetic: orders, times the minutes saved on each. Published estimates for entering one emailed order by hand run from about 4 to 15 minutes, depending on its lines; we assume checking one takes 2.
How it runs
We pick up every order
From your orders inbox, in the formats your customers use: a PDF, a spreadsheet or a few lines in the email.
We read it
The customer, their PO number, every line and quantity, the delivery address and date.
We check it against your ERP
The customer, your items, the agreed prices and the stock. A price that differs from the quote, an item you no longer sell or stock that runs short is marked for your team.
We prepare the order and the confirmation
The sales order, ready to create in your ERP, and a confirmation to the customer.
Your team approves
The order with every difference highlighted. Fix what needs fixing, then approve.
The order is created and confirmed
In your ERP, with the original PDF attached, and the confirmation goes from your mailbox.
Outlook
Business Central
Odoo
SAP Business OneAI reads purchase orders in the layouts your customers send and matches every line to your items. Prices, stock and totals are checked by exact rules against your ERP, so nothing is approximated.
Purchasing · Quarnell Engineering · 07:55PO 45-1182
- Lines read18 of 18
- Prices match quote Q-437117 of 18
- Line 9: €4.10 ordered, €3.85 quotedNeeds you
- StockAll available
- DeliveryCoventry, 14 November
Questions
Which ERP do you work with?
The one you run. Connecting it is part of the setup; if it can take orders from outside, we can work with it, and we confirm how on the call.
What if the order doesn't match the quote?
The difference is highlighted for your team, line by line, before the order is created. Nothing is corrected without them.
Other jobs we handle
Common in wholesale and distribution and manufacturing.
Gmail
WhatsApp
Shopify
Excel
Salesforce
Zoho CRMStart with a free 30-minute call.
Tell us which job you would hand over first. We'll tell you whether it's a fit and what it would take.